Bring Your Online or Onsite Event To Life

With years of event planning experience, we know the staff time it takes to plan and manage events and would be happy to take that burden off of your organization.  Whether you need us to plan your entire event or just a piece of it, we are able to fully customize our services to fit your needs and execute your vision, while keeping you informed of progress along the way.

customizable event planning & support

Located in the Southeast but Planning Events All Over The United States

CLEE Events can provide the following services for in-person, virtual, and hybrid events:

  • Event Logistics
  • Mobile App Design
  • Vendor Management
  • Conference Materials & Supplies
  • Exhibitors & Sponsors
  • Budget Management
  • Marketing & Advertising
  • Content Design & Delivery
  • Speaker Management
  • Attendee Management
  • Event Publications
  • Event Evaluation & Data Analysis

Areas of Focus

Corporate & Commercial

Your business event can be difficult to plan alone. UT CLEE Events has the experience and knowledge to organize your event and have it operating efficiently.

Government & Education

As part of the University of Tennessee, we understand the importance of government and educational roles in the community. UT CLEE’s 30+ years of experience can help bring out the best in your event or training!

Speaker Events

People want to hear what you have to say. Get your message across with an event that’s organized and managed to benefit your attendees while providing and an experience they won’t forget!

Trainings & Seminars

Make sure your attendees get the most out of your training or seminar with efficiently executed services with UT CLEE! You focus on training, and we’ll make sure your attendees have the best experience possible.

Our Multi-Talented Team Provides Customized Services To Make Your Event One To Remember

Event Logistics

MOBILE APP DESIGN

Vendor Management

Conference Materials & Supplies

EXHIBITORS & SPONSORS

Budget Management

MARKETING & ADVERTISING

content design & delivery

Speaker Management

Attendee Management

EVENT PUBLICATIONS

POST-EVENT FOLLOW UP

EVENT LOGISTICS
  • Dedicated Event Project Manager
  • A team of event experts to support your needs
  • Meetings, conference calls, and agenda management
  • Paced planning to ensure success
  • Liaison to all vendors
  • Onsite management
  • Be fully present and enjoy your event!
MORE INFO

Your event will be assigned to one of our Event Managers who will be your primary point of contact for all your needs. Your assigned Event Manager will set up and manage in-person meetings, conference calls, and site visits as requested. Our job is to bring your vision to life! Let us juggle the timeline, deadlines, meeting agendas, work plan, and pace of the planning. We want you to enjoy the planning process! Prior to, during, and post event, your personal planner will be the liaison between you and all vendors. Onsite at your event, our team will manage registration/check-in, info booths, the exhibit hall, special events/activities, event signage, etc. Our goal is the provide a stress-free environment for you to enjoy and be fully present at your event. During your event, your personal planner will meet with you as needed to ensure success and satisfaction.

MOBILE APP DESIGN
  • Customized mobile event app

  • Easy access to sessions, speakers, materials, maps, surveys, etc.

  • Timely communication with attendees

  • Sponsorship opportunities

  • Paperless, environment-friendly events

MORE INFO

Enhance the attendee experience with a mobile app for your event! Let our team design your customized app to help attendees stay connected at the conference and navigate the meeting space. Mobile apps allow you to take advantage of social media exposure. Our app allows participants to personalize their schedules, connect with presenters, and give feedback for your event. Use the app’s banner ads to promote special events and thank your sponsors. App notifications allow for real time reminders and communication with attendees.

MORE INFO

Your event will be assigned to one of our Event Managers who will be your primary point of contact for all your needs. Your assigned Event Manager will set up and manage in-person meetings, conference calls, and site visits as requested. Our job is to bring your vision to life! Let us juggle the timeline, deadlines, meeting agendas, work plan, and pace of the planning. We want you to enjoy the planning process! Prior to, during, and post event, your personal planner will be the liaison between you and all vendors. Onsite at your event, our team will manage registration/check-in, info booths, the exhibit hall, special events/activities, event signage, etc. Our goal is the provide a stress-free environment for you to enjoy and be fully present at your event. During your event, your personal planner will meet with you as needed to ensure success and satisfaction.

MORE INFO

Enhance the attendee experience with a mobile app for your event! Let our team design your customized app to help attendees stay connected at the conference and navigate the meeting space. Mobile apps allow you to take advantage of social media exposure. Our app allows participants to personalize their schedules, connect with presenters, and give feedback for your event. Use the app’s banner ads to promote special events and thank your sponsors. App notifications allow for real time reminders and communication with attendees.

VENDOR MANAGEMENT
  • Venue sourcing and management
  • Food and beverage management
  • Audio visual management
  • Hotel sourcing and contract management
  • Coordinate exhibition service providers
  • Tour operators
  • Event décor designers
  • Best price contract negotiations
MORE INFO

Selecting and communicating with vendors is time-consuming! We will do the leg work to source the best venue, caterer, audio visual company, etc. for your event. We create bid specifications to help us find the best fit within your budget. Of course, the final decision is your choice! Once selected, we manage the vendor process through to final execution of the event. Our team coordinates with the venue for room set, with AV to ensure presenter needs are met, and with the caterer to provide you with delicious menu options. We negotiate hotel pricing and concessions, and then we monitor pick-up numbers to promote full room blocks.

Conference MATERIALS & SUPPLIES
  • Materials production and assembly

  • Supplies provided

  • Technology included

  • Storage for supplies/materials pre- and post-event

  • Event signage design, printing, and set up

MORE INFO

Name badges, lanyards, bags, swag items, pens, print materials… the list goes on! There are a lot of things to remember to bring to your event. No worries, we have it all covered! There is no need to have a warehouse of supplies; you can use our supplies. Our team will design conference bags, event materials, event signage, name badges, and other necessary items. We bring everything needed to run registration, even the technology to run the mobile app and check-in process! So, let us stuff the bags, lug the laptops, and remember the pens, so you can enjoy your event!

MORE INFO

Selecting and communicating with vendors is time-consuming! We will do the leg work to source the best venue, caterer, audio visual company, etc. for your event. We create bid specifications to help us find the best fit within your budget. Of course, the final decision is your choice! Once selected, we manage the vendor process through to final execution of the event. Our team coordinates with the venue for room set, with AV to ensure presenter needs are met, and with the caterer to provide you with delicious menu options. We negotiate hotel pricing and concessions, and then we monitor pick-up numbers to promote full room blocks.

MORE INFO

Name badges, lanyards, bags, swag items, pens, print materials… the list goes on! There are a lot of things to remember to bring to your event. No worries, we have it all covered! There is no need to have a warehouse of supplies; you can use our supplies. Our team will design conference bags, event materials, event signage, name badges, and other necessary items. We bring everything needed to run registration, even the technology to run the mobile app and check-in process! So, let us stuff the bags, lug the laptops, and remember the pens, so you can enjoy your event!

EXHIBITOR & SPONSORs
  • Dedicated Exhibitor Manager

  • Creation of the exhibitor/sponsorship prospectus

  • Customized registration website for exhibitors/sponsors

  • Recruiting and securing exhibitors/sponsors

  • Onsite management of the exhibit hall and booth layout

  • Coordination of move-in and break down

MORE INFO

An engaging exhibit hall is an important part of every conference! We provide a dedicated Exhibitor Manager to be the primary point of contact for exhibitors and sponsors. Our Exhibitor manager assists in creating a prospectus and sponsorship menu that best meets the needs of your event. We build a customized registration site targeted to exhibitors and sponsors. Prior to your event and onsite, we serve as the liaison between the decorator, exhibitors, and sponsors. We confirm the details for requested items, exhibit hall set up/booth layout, and we even coordinate move-in and break-down with all exhibitors.

BUDGET MANAGEMENT
  • Budget creation

  • Cost monitoring and analysis

  • Increase revenue

  • Decrease expenses

MORE INFO

Don’t have money to burn? Let us help you develop a budget that fits the needs of your event. We will work closely with you to monitor expenses and expenditures. Our team can provide cost estimates and cost analyses based on number of attendees, exhibitors, and sponsors. We love to brainstorm ways to increase revenue and decrease costs without affecting the quality of your event.

MORE INFO

An engaging exhibit hall is an important part of every conference! We provide a dedicated Exhibitor Manager to be the primary point of contact for exhibitors and sponsors. Our Exhibitor manager assists in creating a prospectus and sponsorship menu that best meets the needs of your event. We build a customized registration site targeted to exhibitors and sponsors. Prior to your event and onsite, we serve as the liaison between the decorator, exhibitors, and sponsors. We confirm the details for requested items, exhibit hall set up/booth layout, and we even coordinate move-in and break-down with all exhibitors.

MORE INFO

Don’t have money to burn? Let us help you develop a budget that fits the needs of your event. We will work closely with you to monitor expenses and expenditures. Our team can provide cost estimates and cost analyses based on number of attendees, exhibitors, and sponsors. We love to brainstorm ways to increase revenue and decrease costs without affecting the quality of your event.

MARKETING & ADVERTISING
  • Social media marketing

  • Video & ad production
  • Graphic design
  • Photography
  • Increase attendance

  • Reach more sponsors

  • Fill the exhibit hall

MORE INFO
Need a boost? As part of our standard supports, our team will assist you in marketing your event through social media, email blasts, and your own personalized event registration site. In addition, we can design and produce attention-grabbing graphics, audio, and video to elevate your event above the crowd. Throughout the event planning and management process, we continuously monitor and analyze all attendee, exhibitor, presenter, and sponsorship data to evaluate and adjust event marketing needs. Our commitment to continuous improvement drives us to hold regular think sessions to derive new ways to increase registration and event participation. Our goal is success for your event!
CONTENT DESIGN & DELIVERY
  • Instructional design support for your content or subject matter experts
  • Facilitation, hosting, and technical support for online and blended content delivery
  • Content expertise in professional development and workforce training methods
  • Media content production – photography, audio, and video
  • Creating print or online publications from event content, including website design
MORE INFO

Unique content and engaging delivery is the core of your event. Let our experts help you provide the greatest value for attendees’ resources. With over 30 years’ experience in the design, delivery and support of professional development and training for educators, employers, and adult learners, we can help attendees remember and apply your content to their everyday practices. Our content support services include production and dissemination of your event content after the event, online or in print, as well as hosting, design and technical support for online training, conferences and blended delivery offerings.

MORE INFO

Need a boost? As part of our standard supports, our team will assist you in marketing your event through social media, email blasts, and your own personalized event registration site. In addition, we can design and produce attention-grabbing graphics, audio, and video to elevate your event above the crowd. Throughout the event planning and management process, we continuously monitor and analyze all attendee, exhibitor, presenter, and sponsorship data to evaluate and adjust event marketing needs. Our commitment to continuous improvement drives us to hold regular think sessions to derive new ways to increase registration and event participation. Our goal is success for your event!

MORE INFO

Unique content and engaging delivery is the core of your event. Let our experts help you provide the greatest value for attendees’ resources. With over 30 years’ experience in the design, delivery and support of professional development and training for educators, employers, and adult learners, we can help attendees remember and apply your content to their everyday practices. Our content support services include production and dissemination of your event content after the event, online or in print, as well as hosting, design and technical support for online training, conferences and blended delivery offerings.

SPEAKER MANAGEMENT
  • Dedicated Content Manager

  • Customized speaker registration

  • Keynote speaker management

  • Call for Proposal (CFP) management

  • Scheduling of presentations

  • Presenter correspondence

MORE INFO

Finding the right presenters and speakers can be a consuming task! Our Content Manager builds a customized website to collect proposals and manage submissions. We gather session proposals to help you create dynamic breakout sessions that attendees will rave about. We assist in assigning session locations and communicate important details to presenters. Throughout the planning process and while onsite, we touch base with presenters to ensure that we meet their needs.

General sessions are critical to event success. Our team helps to research potential keynote speakers to review biographies, references, pricing, and availability. We ensure that all presenter requests (like AV, room needs, travel, etc.) are handled with care!

ATTENDEE MANAGEMENT
  • Registration Management
  • User-friendly registration sites and mobile app
  • Creating attendee-focused experience
  • Managing and maintaining attendance databases
  • Email communications
MORE INFO

The more the merrier! We all know that attendees make the event. Our team builds a custom registration site to include important event information as well as teasers to entice attendee registration. We collect relevant attendee information, special accommodation requests, session selections, and fees if needed. Communication is key to ensure that attendees are not only well informed, but excited to attend!

MORE INFO

Finding the right presenters and speakers can be a consuming task! Our Content Manager builds a customized website to collect proposals and manage submissions. We gather session proposals to help you create dynamic breakout sessions that attendees will rave about. We assist in assigning session locations and communicate important details to presenters. Throughout the planning process and while onsite, we touch base with presenters to ensure that we meet their needs.

General sessions are critical to event success. Our team helps to research potential keynote speakers to review biographies, references, pricing, and availability. We ensure that all presenter requests (like AV, room needs, travel, etc.) are handled with care!

MORE INFO

The more the merrier! We all know that attendees make the event. Our team builds a custom registration site to include important event information as well as teasers to entice attendee registration. We collect relevant attendee information, special accommodation requests, session selections, and fees if needed. Communication is key to ensure that attendees are not only well informed, but excited to attend!

EVENT PUBLICATIONS
  • Program book management

  • Fliers and handouts

  • Publication design

  • Communication with stakeholders to gather needed information

  • Printing and distribution

MORE INFO

Event publications guide the attendee experience. Just by looking at the cover, the attendee gets a feel for your event and the content inside! Let our team design a publication that will show off what your event has to offer. We communicate with you, presenters, exhibitors, and sponsors to collect all of the details. The publication offers information on the general, keynote, and breakout sessions. We also include speaker biographies, sponsor ads, exhibitor listings, venue maps, and additional conference information. Of course, you get the final say before it goes to print!

POST EVENT FOLLOW UP
  • Invoicing/payments

  • Evaluation Design

  • Survey Management and Analysis

  • Event Data 

  • Expense Reimbursement

  • Stipend Payments 
  • Issuing attendance/PD credits to attendees

MORE INFO

Data Analysis

Prior to your event, we assist in creating relevant evaluations to produce valuable feedback for your future events. We collect and analyze post-event feedback data. Our team will provide you with a personalized report of the data. We can collect data from sessions, as well as feedback from presenters, exhibitors, and sponsors.

We do the paperwork

With our all-in-one planning, we clean up the invoices, travel submissions, collect final payments, etc.!

MORE INFO

Event publications guide the attendee experience. Just by looking at the cover, the attendee gets a feel for your event and the content inside! Let our team design a publication that will show off what your event has to offer. We communicate with you, presenters, exhibitors, and sponsors to collect all of the details. The publication offers information on the general, keynote, and breakout sessions. We also include speaker biographies, sponsor ads, exhibitor listings, venue maps, and additional conference information. Of course, you get the final say before it goes to print!

MORE INFO

Data Analysis

Prior to your event, we assist in creating relevant evaluations to produce valuable feedback for your future events. We collect and analyze post-event feedback data. Our team will provide you with a personalized report of the data. We can collect data from sessions, as well as feedback from presenters, exhibitors, and sponsors.

We do the paperwork

With our all-in-one planning, we clean up the invoices, travel submissions, collect final payments, etc.!

ABOVE & BEYOND
  • Extended support for a series of related events over time that build toward your goals
  • Stakeholder needs assessment through interviews, focus groups, or other means
  • Impartial third-party evaluation of initiatives and projects to help measure and inform future decision making
  • Proactive consultation on event or project design, any size!
  • Other needs? Just ask; likely we’ve done it or know how to get it done!

Underlying all of our work is CLEE’s mission to support continuous improvement in education and workforce development through training, resources, advocacy, and research. Along with our customers, we envision a future where all individuals have the knowledge, skills, and opportunities needed to flourish in an increasingly complex and interconnected world.

Make Your Next Event VirtualProvide a safe event for your attendees

Has your event been impacted by COVID-19? CLEE Events is here to help! Contact us to learn more about how we can take your event to the next level with our virtual event services!

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